Your Health & Safety at PHT
COVID 19
September 2021

Your Health & Safety at PHT <br> COVID 19 <br> September 2021

Letting you know . . .

Presentation House Theatre respects and follows all Public Health Orders regarding masks, vaccines, capacity, and physical distancing.

Be kind. Be calm. Be safe.

At PHT, we are deeply committed to the health and safety of our staff, volunteers, artists, patrons, renters, and general community. We will always follow general safety practices regarding the upkeep and sanitation of our spaces, including a regular janitorial cleaning schedule, providing accessible washrooms, soap, and other requirements, safely disposing of waste, and physical maintenance of the buildings.

Our COVID Policies

(Updated September 10, 2021)

PHT consistently follows Public Health Orders and recommendations to prevent the spread of COVID-19 — to keep you and everyone who enters our buildings safe.

PHT will, as needed:
  • Promote physical distancing through the layout of spaces, markings on the floors, traffic flow control, signage, physical barriers, limiting the number of people in spaces, and other means.
  • Provide hand sanitizer, hand washing stations, disinfectant spray, and other sanitation tools, as well as face coverings to those who do not have them.
  • Ask anyone found to be ignoring safety policies, putting others at risk, or making others feel they are at risk, to change their behaviour or leave.

COVID Considerations and Policies for Everyone

  • In-person audiences are only permitted when Public Health Orders allow.
  • Nobody should enter the facility if they have been directed by public health to self-isolate, whether due to illness, exposure, travel, or another reason.
  • Anyone who is feeling sick or has any symptoms associated with COVID-19 is not permitted to enter the building for any reason unless they have received a negative COVID test and been given permission by public health to not isolate. PHT reserves the right to request proof of such clearance.

Mask requirements

  • As per the current public health order, everyone is required to wear a mask over their nose and mouth immediately upon entering Presentation House Theatre.
  • Workers may remove their masks only if alone in a room, sitting at their desks, or if they are behind a plastic barrier.
  • Artists, technicians, and other workers must wear masks during rehearsals and may only remove their masks to drink or eat, unless outside.
  • During performances, as per ActSafe regulations, performers may be unmasked.
  • Anyone removing a mask to eat, or drink must put it back on immediately after finishing, or taking a break from, their food or drink. (EG: You cannot hold a drink for 30 mins to justify not wearing a mask but may remove it to drink and then replace it.)

Proof of Vaccination

  • PHT is happy to comply with the Province of BC’s Vaccine Card program.
  • For the public: Any member of the public will be required to show proof of vaccination before entering the building.
  • Exception: Members of the public entering the facilities for brief, functional reasons, such as using the washroom or picking someone up, will not be required to show proof of vaccination.
  • For workers, hub members, and renters: Anyone entering the facilities in order to do work will be required to be vaccinated in alignment with the Province of BC’s Vaccine Card program. This ensures the safety of everyone working in the building as well as the public.
  • Exceptions:
    • Delivery people or tradespeople doing short-term work.
    • Medical exemptions: those who have been advised by a medical doctor that they are not able to safely get any of the Health Canada-approved COVID vaccinations will not be required to be vaccinated. These individuals will need to demonstrate their exemption with a letter from their medical doctor (it does not need to detail the underlying condition). In these cases, additional safety precautions may be taken to protect these individuals and those working with them.

Ticket Sales & Seating

Seating in the theatre will always follow the current public health guidelines for capacity and distancing.

Ticket refunds:

  • There will be no financial penalty for cancellations due to COVID-related illness. Full refunds or free exchanges will be made.
  • Should PHT need to cancel an event due to COVID-related illness or health orders, PHT will offer full refunds or the opportunity to donate the ticket value.
  • Should public health guidelines change after tickets have been sold to an event, patrons will be notified and have the opportunity to change or refund their ticket if so desired.

Space and Capacity Limits

  • Theatre – 75 audience members
  • Weaving Room – 20
  • 2nd Floor Studio – 30
  • 3rd Floor East Studio – 30
  • 3rd Floor West Studio – 30
  • Anne MacDonald Studio – 30

Rental Group policies

“Renters” include any individual or group who uses any part of the PHT facilities for their own programming, events, or activities, regardless of whether they pay a rental fee to do so.

  • Renters are expected to follow all of the above policies and ensure that any members of the public engaged in their programming do the same.
  • Rental groups may set their own ticket refund policies.
  • PHT will sanitize high-touch surfaces in spaces prior to the rental, and renters are encouraged to sanitize throughout their rental and are required to sanitize at the end of their rental.
  • Renters may use their own sanitizer, if approved by PHT first.
  • Any renter found to be violating the COVID policies will, if applicable, have their booking cancelled and will be fined for the cost of an EnviroShield sanitization of the entire facility.
  • If an event must be cancelled due to COVID-related illness or orders from health authorities, deposits and any payments will be returned, less any hard costs to the theatre.
  • Hard costs may include a four-hour call to any crew or box office staff booked for the event, if the event is cancelled with less than four days’ notice, any equipment or supplies that the theatre had to purchase or rent specifically for the renter that would not have been reasonably purchased, etc.

Workers at PHT

“Workers” includes salary and hourly staff, contractors, artists, volunteers, and anyone else doing work at or for PHT. This includes renters, tradespeople, and hub members.

  • Hourly workers who cannot work a shift due to illness, exposure, or travel that was already approved by PHT will be paid for a four-hour call or their scheduled shift, whichever is less.
  • Hourly workers who cannot work a shift due to travel that was not previously approved by PHT will not be paid.
  • Salaried workers who cannot come in for any of the above reasons may use a sick day or work from home.
  • Any worker who enters the facility while sick will be sent home without pay. Should this behaviour be repeated, the worker’s relationship with PHT may be suspended or terminated.

Important Definitions

  • “Workers” includes salary and hourly staff, contractors, artists, volunteers, and anyone else doing work at or for PHT. This includes renters, tradespeople, and hub members.
  • “Public” includes all people who enter the PHT facilities to watch or participate in a class, program, performance, or event, whether ticketed or not.
  • “Renters” include any individual or group who uses any part of the PHT facilities for their own programming, events, or activities, regardless of whether they pay a rental fee to do so.
Communicating with you
  • PHT remains open and transparent about its policies and practices for health and safety, especially related to COVID. Updated policies will be available online or may be requested via email.