PHT Creative Hub Co-op
FAQs

PHT Creative Hub Co-op <br> FAQs

Got questions about the PHT Creative Hub Co-op? Check out these FAQs.

Can’t find the answers you’re looking for? Contact Doris at 604.990.3473 or marketing@phtheatre.org

A Sampling of 2020 Creative Hub Co-op Members

Background

Why a Creative Hub Co-op?

The Co-op came from much organizational soul searching, research, and preparation in response to COVID-19.

“The pandemic deeply impacted the arts. In it we saw an opportunity – to create a mutually supportive community of artists who feel a creative and working connection with PHT. They can contribute to the Co-op artistically and financially, create their own work and support one another.” – Kim Selody, PHT Artistic Director.

By exchanging skills and expertise with each other, we can all explore and build work in our spaces. As we each find new ways to earn revenue with limited audiences, this ‘micro economy’ allows us to continue to create and work together.”

Is the Co-op just for theatre projects?

As a performing arts co-operative, we welcome dance, music and theatre projects.

How to apply

How do I apply to become a member of the PHT Creative Hub Co-op?

  • It’s simple. Just complete & submit the Co-op membership application form.
  • After reviewing the application, we’ll contact you to arrange a phone, video, or in-person interview with the PHT Artistic Director and Production Manager to discuss your proposal.
  • Once a “win/win fit” with the project & Co-op is determined, we’ll connect you with our Managing Director to complete your Letter of Agreement (LOA).

What’s the criteria for becoming a member of the Co-op?

If you’re working on a creative live performing arts project and would benefit from space to work in, support, and the collective energy of other artists, we encourage you to apply to become an Active Co-op Member. A key requirement of Active Membership is “on time delivery”, where a live event or activity happens at a certain place and time. Active Members are expected to create opportunities for the public to view or participate in their work — through open rehearsals, previews or full performances.

Artists without current projects are welcome to join as Contributing Members. You can volunteer and bank your hours to donate to another member or project, or towards a future project of your own when you have one.

How does the selection process for Co-op members work?

Once you apply as an Active Member, your proposal will be reviewed by the PHT team. Together with you, we’ll determine if your project is ready to fully benefit and thrive in the Co-op at that time. Things to consider include the project’s readiness for some form of “on time delivery” to the public, your capacity to volunteer within the Co-op, timing, and the suitability of our available spaces.

Those applying as Contributing Members will be interviewed to discuss the skills they’d like to volunteer, their interest in the Co-op and any future projects in the works. Contributing Memberships are subject to a three-month probation period.

Does everyone who applies to be an Active Member get into the Co-op?

It’s a question of readiness. Not every project or proposal is ready to fully benefit from what this Co-op offers. Sometimes the idea still needs more development before being ready for “on time delivery”. Or the artist has too much on their plate to volunteer. These and other factors will be considered and discussed with the artist during the application process. If this isn’t the time to join, we’re happy to provide feedback and suggestions on how to move the project forward outside of the Co-op. Then re-apply as your project at a later stage in development.

Co-op Benefits

What do I get as an Co-op member?

Space, support, and artistic camaraderie. Active Members have access to bookable studio and production space to create, experiment, and develop live performing artistic works, including potential public exhibitions/viewings. These can be online and/or in-person. There’s admin space for meetings, musing and “office” work. We offer marketing and promotion support, and the opportunity for other levels of mentorship.  And there’s limited onsite storage available. Together with Contributing Members, you can access the “Artist Lounge” whenever the building is open. Enjoy sharing ideas with other Co-op artists in a relaxed, casual environment.

As a member, what do I offer the Co-op?

In exchange for time in PHT spaces, artists agree to support the facilities and other artists’ activities as volunteers. This includes light janitorial/sanitizing, door person/ambassador, crew calls, FOH work for public events, etc. We make every effort to match skill sets and interests to the volunteer work. When generated, revenue sharing is also required to help cover building maintenance and sanitizing costs. Contributing Members who aren’t using spaces can volunteer and bank hours to donate to another member or project, or towards a future project of their own.

How it works

Are artist spaces allocated on a first-come, first-served basis?

Spaces are allocated on a case by case basis according to each project’s artistic needs.  Considerations include other activities in the building, your technical requirements, and how close you are to presenting to the public. To meet the needs of the Co-op as a whole, assigned spaces may change during the life of a project. But artists will always be in spaces that meet their needs at any given stage of their project’s development.

Is the Co-op membership ongoing, annual, or project-based?

Participation in the Co-op is project-based, not ongoing. Timelines will be set together with artists on a case by case basis. This applies to both Active and Contributing members.

Can I use the office equipment? (Printer, scanner, etc.)

Active members have limited free use of our office equipment. Printing a few new pages of a script? No problem. Scan and email a grant support document? Go ahead. Need an easel for a brainstorming session? Sure thing.  If you have ongoing demands for equipment or supplies, you may be charged a replacement and/or usage fee.

Alone? Or Together?

Can we join the Co-op as an organization?

Yes. This is actually helpful for your project. You can share accumulated volunteer hours between all the folks in your company.  That lightens the load for everyone.

Can I join the Co-op as an individual artist?

Of course! And you may be able to access some of the Contributing Members’ donated volunteer time to help offset your hours.

Volunteer Hours

How are my volunteer hours calculated?

Volunteer hours are calculated as a ratio of time used in the space. Here’s a basic calculation:

  • Studio time – artists only in the space: 1:1
  • Studio time – artists and one technician in the space: 1:2
  • Studio time – artists, one technician and front of house in the space: 1:3
  • Admin space time: 1: 0.5
  • Storage space is allocated monthly in exchange for volunteer hours ranging from 2 to 6 hours per month, depending on the size of space used.

These person-hours need to be worked on behalf of the artist and their project. They don’t have to be done by the artist personally.

If my project involves a group of people, do they each owe the accumulated number of volunteer hours? Or can the hours be split among the company?

Your project’s accumulated volunteer hours can be shared among the members of your company. For instance, a total of 12 hours split between 6 people would be just 2 hours per person!

I have some good ideas for volunteer roles. Can I make up my own job?

We love initiative and suggestions. But volunteer duties must be approved and scheduled by PHT to count towards your hou hours. We welcome suggestions for volunteer jobs outside of the pre-determined roles, but PHT is under no obligation to accept those offers.

How to apply

How do I apply to become a Co-op member?

Simple. Just complete and submit this short Co-op membership application form to get the ball rolling.

Need more answers? Contact Doris at 604.990.3473 or marketing@phtheatre.org